Purchasing & Risk Management
PHONE: (586) 723-2150
FAX: (586) 723-2128
The Purchasing Department is responsible for overseeing all of the district's purchases of supplies, equipment, furniture, maintenance/repair and services. The school district is a governmental entity, and as such, all purchases are governed by Board policy, state and federal laws. The requirements include formal quotes, sealed public bids and proposals, background checks for vendors in contact with students along with vendor bonding and liability insurance.
The department manages the entire purchasing cycle, which begins with planning and budgeting, understanding market conditions, inventory control, determining the best solution to satisfy the district's needs, supplier selection, contract administration, and ends with the proper disposal of capital assets.
The department is the liaison between staff and the vendor community by balancing costs, quality and risks while using best business practices at all times. We are involved in analyzing the various methods of procurement, the act of purchasing, and material management. The department is also responsible for property/casualty insurance administration and managing the district's fixed assets.
PURCHASING PROCEDURES
Procedure Information
Ordering and Payment Methods
Purchase Order/P-Card/Employee Reimbursement
Purchase Order Reference Guide (9/12/2023)
VENDOR APPLICATION
Vendors shall submit completed Vendor Application with their W9 documentation
VENDOR bid notification
Vendors are encouraged to register their company to automatically receive information about public bid opportunities by clicking on this link: Vendor Bid Notification
BID OPPORTUNITIES
Vendors can access Chippewa Valley Schools' current bid opportunities by clicking on this
link: Bid Information
SURPLUS ASSETS
We encourage you to bid on our surplus equipment and furniture, that is intermittently available, using an online auction - the Michigan Inter-governmental Trade Network. Click here to access the site
Proud Member of:
Michigan Public Purchasing Officers Association
Michigan School Business Officials
National Institute of Govermental Purchasing
